Event Planner

Nexion Event Planner is responsible for processing RFP’s, planning, initial contract review, logistics, registrations, coordination, and execution as it relates to meetings and events.  Additionally owns a significant role for the execution of the annual conference.

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas.  Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.  The salary range posted represents the pay range for U.S. candidates.  If the job posting indicates that the role is available for international candidate consideration, the salary range will be based on the local market for the country where the candidate would be working.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and individual performance.

• Manage or support 25-30 moderately complex events per year ranging from 25-250 participants
• Major role in the annual Fall conference of 750+ participants
• Point of contact for planning and execution of company meetings and events
• Negotiates venues, vendors, catering, AV contracts on behalf of the company
• Oversees all event activities and may supervise onsite
• Manages registration, confirmation process and communications for event participants
• Oversees effective and timely execution of event deliverables
• Works with internal teams to effectively coordinate event marketing plans, websites, program books and printed materials
• Manages event material needs, including proofing, printing, and shipping of all materials
• Manages event budget to include reconciling invoices for all event locations and vendors
• Reconciles with accounting all payments related aspects for these events
• Assists with destination and site selection for meeting events
• Responsible for meeting software usage, data, and all enhancements as needed or requested
• Responds to member, supplier, and internal inquiries about events
• Manages multiple events simultaneously
• Finds compromise within cross functional teams to ensure effective execution of events

Other duties as assigned

• Bachelor’s degree or equivalent experience
• Minimum of 2 years meeting planning experience
• 1+ years of contract negotiation experience and demonstrated ability to effectively negotiate contracts with hotels and other meeting facilities and vendors
• Excellent knowledge of CVENT event management software
• Ability to travel up to 40%
• Travel industry experience a plus
• Team player who can balance competing interests and find solutions
• Excellent oral and written communication skills
• Ability to manage multiple responsibilities and events simultaneously

• Exercise discretion and independent judgment
• Proven track record in successful planning and execution of meetings and related events
• Project management skills/experience a plus
• Must be extremely organized and detailed oriented
• Ability to work independently with minimal supervision
• Strong problem- solving skills
• Proactively demonstrates ownership of all aspect of the events
• Excellent proof-reading skills
• Proficient in all Microsoft Office Suite programs

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

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