Buyer and CLM Administrator

We are seeking an individual to join our Procurement Team as a Buyer and Agiloft Contract and System Administrator. This dual-role position is crucial for ensuring the smooth operation of our contract management system and will be integral in our procurement processes. The ideal candidate will have a strong background in contract management, and procurement, with excellent customer service, organizational and communication skills.

Agiloft Contract and System Admin Tasks:

• Reporting: Run ad-hoc reports, assist users in setting up reports, and schedule automated reports.
• System Training: Provide training materials and procedure documents to users. Conduct training sessions and assist users in navigating the system as needed.
• Help Desk Point of Contact: Troubleshoot system issues and reach out to Agiloft support as needed.
• Handle “Contract Admin” Steps: Launch and manage contract approval workflows, generate system contract templates, and other system related workflow tasks. Send contracts via electronic signature where needed. Ensure executed contracts are returned to Agiloft and contract records are complete and accurate.
• Upload/Import Legacy Contracts: Collect, organize, and tag legacy contracts for easy retrieval.
• Run Reports for Contracts Pending Approval: Identify overdue contract approval steps and follow up as needed.
• Validate contract counterparty information and complete company profiles within system.

Procurement Buyer Tasks:

• Respond to Tickets: Monitor Salesforce for new hardware and software license requests, acknowledge receipt, and prioritize tickets.
• Order Hardware and Software: Review ticket details, source and order required items, and ensure compliance with procurement policies.
• Track and Manage Orders: Monitor order status, update ticket progress, and communicate with requesters.
• Ensure Delivery: Coordinate with internal teams for receipt and distribution of ordered items, verify deliveries, and resolve issues.
• Documentation and Reporting: Maintain accurate records, generate reports on ticket resolution times and order statuses, and provide updates to management.

• Bachelor's degree in Business Administration, Supply Chain Management, Information Technology, or a related field.
• Excellent communication skills, both written and verbal.
• Proven ability to manage multiple projects simultaneously and meet deadlines.
• Experience with contract management systems. Experience with Agiloft a plus.
• Familiarity with different types of contracts and understanding of standard contract clauses.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Salesforce Ticketing is a plus. 
• Fluency in English

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

Our benefit offerings include medical insurance, meal tickets, transportation allowance, paid time off, discounted employee travel options, access to LinkedIn Learning webinars and courses.

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