Billing and Reconciliation Specialist

The Billing and Reconciliation Specialist will be responsible for handling invoicing, financial reconciliations and administrative tasks for the company’s Supplier partners in the Marketing Department.  In this role, the Specialist will work closely with the Vice President of Partner Marketing on financial and budgetary tasks, as well as the Cruise Space team on reconciliations of sailings and payments.

Invoicing/Processing

This position will be responsible for handling invoicing and payments so must have a strong attention to detail and overall financial understanding of how revenue and expenses relate to each other.  Duties include:

• Handle weekly invoicing to Supplier partners, gather B2B and B2C support documentation and materials as needed.  Knowledge of Smartsheets is a plus.
• Provide ongoing support to Account Managers with questions on invoices and past due amounts
• Process monthly shore excursion invoices and cruise line invoices
• Review and maintain standard operating procedure documentation

Reconciling

This position will be responsible for comparing cruise line manifests to internal tracking documentation so must be able to work expertly in Excel.  Pivot table knowledge is a plus.  Duties include:

• Reconcile Distinctive Voyage sailings manifests and passenger counts working closely with Cruise Space and Accounting teams
• Reconcile payments received from cruise line with expected passenger counts in Cruise Space program

Other

• Support VP Partner Marketing, Director Partner Marketing and Account Managers as needed
• May include other departmental administrative or operational tasks.
• Other duties as assigned

• Bachelor’s degree in Marketing, Accounting, Advertising, Tourism, Business Administration or equivalent (required)
• 3+ years post-college marketing experience
• Understand financial terms, deferred account usage, monthly accrual process
• Must be proficient in Excel and Microsoft Word. Knowledge of Salesforce and Smartsheets is a plus
• Experience managing budgets
• Self-motivated with the strong initiative to work independently
• Must have excellent proofreading skills
• Ability to work in a deadline-oriented environment
• Strong attention to detail
• Must be extremely organized and able to work on many programs simultaneously
• Effective communication and/or sales skills with a variety of audiences
• Team Player
• Experience in the travel and/or tourism industry a plus

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

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