Venue Sourcing Executive

YES | Your Event Solutions, an ALTOUR Company  At YES, we believe in the power of live experiences to connect people, inspire action, and move businesses forward. As a leading global meetings and events agency, we don’t just plan events, we craft extraordinary moments that align audience emotion with business strategy. 

We’re building a team of ambitious, curious, and creative professionals who thrive on collaboration and challenge. From global conventions to high-impact training sessions, our work is diverse, fast-paced, and deeply rewarding. 

As part of the ALTOUR family and backed by over 1,000 industry professionals worldwide, YES combines the spirit of a dynamic agency with the strength and innovation of a global leader. 

Our culture is built on continuous improvement and mutual empowerment - where ideas are welcomed, development is championed, and success is shared. We are united by a single goal, to help our clients connect with their audiences in unforgettable ways. Click here for more information about Yes| Your Event Solutions.

Job Overview

We are looking for a highly organised and proactive Venue Sourcing Executive to join our growing team, supporting a key client with their venue sourcing needs for ad hoc meetings, dinners, and small-scale events. This role is integral to ensuring that each event aligns with both logistical requirements and brand standards, by identifying the perfect venue, negotiating effectively, and maintaining outstanding client and supplier relationships.

This position calls for a detail-oriented individual with strong communication skills, venue knowledge (especially in London, Manchester, and Dublin), and the ability to manage multiple live projects simultaneously. A background in sourcing would be preferred or natural personal interest in restaurants, hotels, venues and unique spaces, being an administrative wizard and comfortable facilitating payments are essential.

Key Responsibilities

• Interpret and manage client briefs, ensuring clarity and alignment with event needs.
• Conduct thorough research (online, phone, in-person) to identify suitable venues or destinations.
• Negotiate venue rates and concessions, always seeking best value for the client.
• Create bespoke proposals and detailed cost sheets in PowerPoint and email format within our template.
• Develop, build and maintain excellent relationships with clients, venues, and suppliers.
• Manage multiple sourcing projects at once while maintaining high service levels.
• Ensure deadlines are met and stakeholder communication is timely and clear.
• Support the development of processes to scale and improve the sourcing service.
• Maintain accurate and up-to-date project reporting and ensure timely reconciliation.
• Facilitate client payments using appropriate financial platforms (invoices, credit cards).
• Keep CRM systems and internal data trackers current for performance and trend reporting.
• Attend supplier events, dinners, and networking opportunities to stay informed of new venues and industry trends predominately in London and Manchester.
• Continuously grow venue knowledge through site visits, fam trips, and industry events.

Requirements

• Proven ability to work under pressure in a fast-paced environment with strong multi-tasking abilities.
• Excellent verbal and written communication skills.
• Deep knowledge of small to mid-sized UK venues, hotels and hot restaurants, particularly in London, Manchester, and Dublin will be a distinct advantage; international venue knowledge is a plus.
• Customer service experience, ideally within the MICE or events industry a bonus.
• High attention to detail and strong literacy/numeracy skills.
• Experience managing multiple concurrent projects effectively.
• Proficient in Microsoft Office, especially PowerPoint and Excel.
• Comfortable using various platforms for venue research, including social media and search engines.
• Positive, can-do attitude with a passion for creating exceptional event experiences.
• Minimum of 2 years’ experience in a relevant role either the MICE industry—agency, hotel, or venue-based or as an effective PA or administrator.
• Previous venue sourcing experience is highly desirable.

Ready to join a forward-thinking team and make an impact through unforgettable experiences?
Apply now and be a part of YES | Your Event Solutions, where your career can thrive alongside global opportunities and creative freedom.

PAY AND BENEFITS

Our benefit offerings include medical plans and dental plans, company-paid life insurance and AD&D, discounted employee travel options, access to LinkedIn Learning webinars and courses, free counselling and therapy sessions for all our employees using our EAP and Perkbox.

This role may be eligible for an incentive, or bonus based on the company’s financial goal achievement and individual performance.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

We offer the opportunity to work flexibly for this role, and encourage hybrid working but the ideal candidate would be based in London or able to work from our London office.  

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