Administrative Assistant

Global Travel Collection (GTC), part of Internova Travel Group, is the most influential collection of international luxury travel advisors. More than 1,700 GTC advisors are industry leaders in providing premium travel services to leisure travelers, corporate executives and the entertainment industry. GTC’s combined global reach and leverage translate into value, recognition and preferential treatment for its world traveler clients. Click here for more information about Global Travel Collection.

JOB OVERVIEW:

A Principal Advisor for GTC is seeking an Administrative Assistant to provide a versatile range of administrative support by performing back-office duties, such as preparing invoices, spreadsheets, client correspondence, etc. 

• Work schedule can be Monday through Friday:
• 1^st choice:  10 AM to 6:45 PM EST (including 45-minute paid lunch); or
• 2^nd choice:  9 AM to 5:45 PM EST (including 45-minute paid lunch)

RESPONSIBILITIES:

• Prepares invoices, handles bookkeeping, manages spreadsheets, and creates other documents as needed.
• Performs administrative support tasks such as emailing, downloading information, compiling spreadsheets, and maintaining records.
• Learn basic booking techniques for routine travel services, such as transportation, hotels, simple airline tickets and assist with concierge-type requests.
• Completing client proposals and travel itineraries via software templates.
• Reviewing unclaimed commission lists and contacting vendors who have not yet sent monies due.
• Updating Principal Advisor’s blogs and other social media sites.
• Sort incoming emails and separate out leads into a queue to be actioned.
• Assist with maintaining Principal Advisor’s calendar and schedule.
• Miscellaneous administrative activities and assignments as needed.

QUALIFICATIONS:

• High School Diploma/GED.
• Minimum one (1) year of administrative assistant experience.
• Minimum one (1) year of travel industry experience.
• Minimum six (6) months of Sabre GDS experience, or equivalent Sabre GDS training.
• Proven ability to multi-task, be detailed-oriented, and consistently meet deadlines.
• Must be proficient in Microsoft Office Suite (including Excel, Outlook, PowerPoint, and Word).
• Must have experience with the TERN travel technology platform.
• Strong English communication skills (verbal and written).

PAY AND BENEFITS

Our benefit offerings include medical insurance, meal tickets, transportation allowance, paid time off, access to LinkedIn Learning webinars and courses.

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

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